You may be the boss of hundreds of employees, heading famous companies. He will have the educational qualifications and experience to be in that position. But even such people have something missing. Communication with many of them will not be effective enough. Because of this, even if the person has new ideas, they will have less influence among their colleagues. Failure to communicate well as a team leader is also a possibility.
Effective communication is the bedrock of any organization. It should be enforced between staff and clients. It takes cooperation and trust to form policies, keep the team motivated, and create an inclusive culture. At least some leaders fail to achieve the success they deserve because they don’t understand the importance of communication.
Let’s see what are the pitfalls in communication. Lack of clarity in what is communicated, a misinterpretation in what was said, reluctance to listen, interrupting what is being said, excessive emotional communication.
Now let’s examine how communication can be improved.
Try to be a good listener, become a good listener. Only then will it become clear what was said. Pay full attention to what is being said. Understand tone of voice, body language, and facial expressions. Do not interrupt while speaking.
In difficult circumstances, manage emotions. For the ideas expressed to be clear and fruitful, one must have control over one’s emotions. Self-control over emotional expressions is necessary. Do exercises such as deep breathing if you are feeling emotionally stressed when you have to say something important. Concentrate your thoughts in one place and refocus.
Be transparent, for a manager or a leader to be accepted and respected by his subordinates, he must feel transparent. Anyone who behaves in a way that nothing is outside, does not have to be a manager or a team leader, others feel alienated. Be transparent in this situation. Respond honestly. Be open about things. For example, if the target is not being met, explain why? And ways to make more profit, also talk about methods on how to increase revenue.
Encourage giving feedback. Continuously provide encouraging feedback for the growth of subordinates. That’s part of supporting them. A tendency to work more diligently will be created among the employees as they realize that they are being promoted at the management level.
Pay attention to body language. Both speaker’s and listener’s body language are important in communication. While speaking, the tone of speech, body posture, and facial expressions should all be taken care of. The physical condition should be such that an open approach is felt.Â
The method of holding hands is not desirable. It’s also a good idea to smile even if you want to warm up the situation if you can. Don’t forget that the ability to understand and communicate ideas effectively is essential, not words or physical appearance.
