Guidelines for Clear Communication

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Our body language during conversations and interactions with others reveals much about our personality. How we speak, our hand gestures- whether consciously or unconsciously- reflect who we are and clarify our attitude toward others.

Take eye contact, for example. Many people find it difficult to look others in the eye while speaking, some cannot do it even for a moment. Others, however, speak while maintaining eye contact. Looking into someone’s eyes during conversation is a sign of confidence and sincerity. But staring too long or intensely can feel threatening. It is best to maintain natural eye contact, shifting your gaze occasionally, without exaggeration.

Smile naturally while speaking. A genuine smile eases conversations, encourages openness and fosters trust and friendship. The smile should come from within; forced or artificial smiles lose their meaning.

Observe gestures and posture. People who speak with relaxed shoulders and open hands signal openness, willingness to listen and readiness to converse without pretense. Crossing arms, in contrast, shows a closed mind and defensive attitude.

Leaning forward while speaking or listening indicates attention and interest. Avoid unnecessary or excessive hand movements; gestures should match the conversation and be moderate. For important points, hand gestures are useful for emphasis.

Maintain appropriate physical distance. Close friends need not observe strict spacing, but with acquaintances or strangers, a healthy personal distance is essential. Standing too close can make others uncomfortable. Proper spacing reflects mutual respect.

Posture matters. Slouching or leaning too far back indicates lack of confidence or disregard. Facial expressions should align with words. Saying, ‘I am very happy and proud of your achievement,’ without a matching expression makes the words less believable. Facial cues must correspond with verbal messages.

Avoid unnecessary movements like biting nails, checking watches or fidgeting, as these signal inattentiveness or disinterest. Just as you observe your own body language, pay attention to others’. Their expressions, gestures and posture reveal whether they are interested, bored or confused. Understand their body language and communicate naturally and confidently, avoiding artificial or forced expressions.
In summary: notice your own body language, respect the signals of others, maintain natural eye contact and gestures, observe personal space, align expressions with words and communicate sincerely.

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